Honley Show Society Ltd – Terms & Conditions

  1. The Society is established for the purposes expressed in the Memorandum of Association.
  2. The Officers, Management Committee, Council and their responsibilities are as laid out in the Memorandum of Association.
  3. Schedules – The Council shall approve and issue the annual Show Schedules setting out the classification, Judges and prizes in respect of all sections and these shall be the basis of the contract between the Exhibitors and the Society. The Council reserves the right to correct any errors or omissions in the schedules.
  4. Acceptance of Entries – The Society, its Officers, Council and Servants will not be responsible for any loss (either wholly or part), detention, injury of, damage of or to any property exhibited or entered for competition or display at the Show, or for injury, loss or damage caused to any persons or property whatsoever, or for any loss or damage, consequent on the non-staging or non-judging of any property entered for the Show whether in any of the above cases the same arises from accident, disease, negligence or wilful act omission of themselves or any person or from any other cause whatsoever. Entries are accepted only subject to a condition that each exhibitor or competitor will indemnify and hold harmless the Society, its Officers, Council and Servants against all claims, demands, actions and other liability, by or to any person arising from any cause whatsoever directly or indirectly connected with the presence, care, use, handling or transport of any property exhibited or entered at, or used in connection with the Show by such Exhibitor or Competitor.
  5. Entries – All entries, duly signed, must be received, together with the Entry Fees, by the appropriate Section Secretary, on or before the date fixed for the closing of entries. Exhibits must be bonafide property and in the possession of the Exhibitor on the date of entry and the Exhibitor must be prepared to provide proof of this should the Secretary request it. The Council reserves the right to refuse any entry they may think fit.
  6. Entry to Judging Enclosure – No unauthorised person will be allowed into any ring while judging is in progress. The Handicraft and Poultry marquees will be closed to the public during judging.
  7. Judging Arrangements – The Council reserves the right to alter any judging arrangements they may consider necessary. In all cases the decision of the judge shall be final, except in the case of an entry, which is found to contravene these regulations or where misrepresentation has been made in connection with it. In such circumstances, the decision of the Council shall be final, subject to any overriding regulations of any specialist governing body.
  8. Insurance – All Trade Stand exhibitors must have public liability insurance. Exhibitors of larger animals must have public liability insurance where appropriate. Trade Stand and Exhibitors must be prepared to produce written evidence of insurance immediately upon the request of a Show Officer.
  9. Health & Safety – Exhibitors must agree to comply with such provisions of the Health & Safety Act at Work etc. Act 1974 and subordinate legislation as may apply to the Show. Exhibitors and the general public must agree to comply with the Honley Show Health & Safety procedures which can be found on our website www.honleyshow.co.uk
  10. Trophies – Winners will be asked, when collecting their trophies, to give their names and addresses and to sign a duplicate form or receipt, one copy of which will be given to the recipient. The receipt will state that if upon request from the Society the trophy is not returned, then regrettably legal action may be taken.
  11. Data Protection – Honley Show Society Limited will retain all information supplied by applicants solely for administration use by Honley Show Society Limited.  No details will be passed to third parties without express permission of the applicant.
  12. No Animals are allowed in the Food Tent
  13. Cancellation – If the Show is cancelled due to circumstances beyond our control such as (but no limited to) adverse weather or the results of adverse weather, unsafe ground conditions, damage, restriction of access by public authorities, fire, flood, storm or terrorist attack, the following will apply:-
    Supplier or Concession Holder – Where we have agreed to pay you, we will honour contractual liabilities we have agreed with you subject to a deduction of any savings you make through not attending (eg. You manage to obtain an alternative booking or not to have to purchase perishable stock.)
    Trade Stand Holder, Craft Tent & Food Hall – Where you have agreed to pay us to attend you accept the risk of cancellation and acknowledge no refund of monies paid will be made.
    Competitor or Exhibitor – We will make no payment to you.
    Member – We will make no payment to you.
    Advance Ticket Holder – we will not refund any monies. Tickets may be held over and will be valid for the following year.
    Sponsors – We will honour any written agreement we made with you at the time you agreed to be a Sponsor.
    If the Show is cancelled for any other reason, the following will apply:-
    Supplier or Concession Holder – Where we have agreed to pay you, we will honour contractual liabilities we have agreed with you subject to a deduction of any savings you make through not attending (eg. You manage to obtain an alternative booking or not to have to purchase perishable stock.)
    Trade Stand Holder, Craft Tent & Food Hall – if we cancel the Show, we will refund any payment already made less 20%.
    Competitor or Exhibitor – if we cancel the Show, we will refund any payment already made less 20%.
    Member – We will make no payment to you.
    Advance Ticket Holder – if we cancel the Show, we will refund any payment already made less 20%.
    Sponsors – We will honour any written agreement we made with you at the time you agreed to be a Sponsor.
    For the avoidance of doubt, unless so required by English Law, we will NOT in any circumstances be liable to you for any indirect or consequential loss, damage, expense or compensation (which included but is not limited to any loss of profit or goodwill) however it may arise.
    The determination of a reason for cancellation rests with the Society’s Council.
  14. Helium balloons – no helium balloons allowed on the show field site whatsoever.
  15. Generators – To avoid the risk of nuisance to traders/the public, we request that you provide the quietest generator available, have suitable means of noise suppression and be mindful of siting generator. Details of size, means of noise suppression and details of certification must be available for inspection.
  16. Risk Assessment – All Trade Stand applicants and applicants in the Craft Tent using electricity must complete and sign a Risk assessment form and return it with their application
  17. Licences – The Exhibitor shall be responsible for obtaining such licence/temporary events notice as may be needed for the sale or supply of intoxicating liquor or otherwise and for the observance of the same. Copies of all permissions must be lodged with the Section Secretary prior to the Show.
  18. Exclusivity – We do NOT guarantee exclusivity for any product to be sold by any trader, either in the Trade Stand village, main show field site or the Craft/Countryside marquees.
  19. Ejection –  The Council reserve the right to eject or have ejected from the Show Field any person who shall be guilty of noisy or disorderly conduct.
  20. Movement of Traffic on Show field – There will be no movement of motorised vehicles on the Show Field between 9.30am and 5.00pm.
  21. No Smoking allowed in any of the marquees on the Show Field.
  22. Riders must wear approved headgear BS EN 1384:1997
  23. Competitors are asked to refrain from tampering with pens or associated structures. Removal of any authorised ticket, label or numbering system may result in disqualification.
  24. Show start time is 8.30am
  25. No alteration shall be made in the Terms & Conditions of the Society unless notice has been given at the previous meeting of the Council.